Of all the places you need to be productive, work is among the most important. Other people rely on you to handle your responsibilities efficiently. They expect you to put in a sincere effort and meet agreed-upon deadlines. This helps operations run smoothly as each person in a company plays an important role in its success.

Improve Efficiency One Task at a Time

Office 365 offers you a number of ways to improve the efficiency of your workday. From connecting to a team to working together on a project, you’ll get more done faster. It’s no trouble whatsoever to tame your email and calendar or access files through OneDrive for Business, either. There are a lot of things you can do to improve your workday.

Lifehack mentions that learning MS Outlook’s shortcuts helps you and your fellow workers save time. Some of the most common commands include:

  • Reply to Email with Ctrl+R.
  • Reply to All in Email with Alt+R.
  • Forward Email with Alt+W.
  • Send/Receive All with Ctrl+M.
  • Send Email with Alt+S.
  • Open “Go to Date” Dialog with Ctrl+G.

 

Another helpful tip is to limit desktop notifications. This allows only the important emails to trigger an alert. You can keep your concentration on the task at hand rather than divide it between constantly checking email and typing a memo, filling out a spreadsheet or putting together presentation show slides.

You can get emails that aren’t directed to you out of your inbox.  If you create an “Inbox-CC” folder, you can then direct those into the folder. In order to do that, you’ll need to go to Advanced Options and click on the button.  The Rules Wizard will come up and you need to select the option that reads “where my name is not in the To box” and then “move it to the specified folder”.

This keeps the most important emails, the ones that are addressed to you specifically, in your inbox and the remainder will filter into a folder where they can be seen and addressed when you have more time to read or answer them. Think of how much easier it will be to manage your inbox this way. You’ll be closer to inbox zero in no time.

You can flag messages you want to look at later. All you have to do is hit the insert key and toggle the flag until it’s on. You can also mark it done if you need to.

One of the most efficient time-saving tasks you can do in Outlook is to create a template and send it out so that you don’t have to write the same email twice. In order to do this, you’ll need to save the email by going to File then Save As the Outlook template. You can then access “User Templates in File System” to find the right template to use.

Get Assistance from Software Keep or Microsoft’s Support Page

If you need assistance learning how to take advantage of the tools and features MS Office offers, you can consult the Software Keep Blog or Microsoft’s Support page. It has different training modules specifically pertaining to Office 365 and productivity.

Choose the Right Version of Microsoft Office to Meet Your Needs

Increase your efficiency and productivity at work with MS Office. Download Microsoft Office for Mac or PC. Software Keep offers a number of different versions of Microsoft software to meet your professional needs. Give yourself a competitive edge by having tools on your computer and phone that help you achieve your goals at work faster and better than before.

Group Discounts Makes It Possible for All of Your Workplace to Use MS Office

You’ll find the version of Microsoft Office that you’re most comfortable using. Best of all, we offer group discounts meaning everyone in your workplace can benefit from using the software suite. This lets you work better together as a team because every employee is given the same software, programs, features, tools, and apps to use to get the job done quickly and satisfactorily.

Saving our customers time and money are among our top priorities. If you need yet another reason to buy your software from us, knowing that we guarantee your purchase is enough to get you to purchase digital download copies of your favorite Microsoft software and apps. Buy MS Office and have access to it within minutes because digitally downloading it takes no time at all once you’ve received email instructions on how to do it.

Download Microsoft Office here.