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Office for Mac 2016

Microsoft Office 2016 For Mac

Great news! Office for Mac is constantly being updated to match the same functionality that is offered in the Windows version. Office for Mac was well overdue for an upgrade when the 2016 version finally replaced the 2011 version. Fortunately for Mac users everywhere, it has certainly been worth the wait. In this article, we’ll discuss what we consider the most important factors of Office for Mac 2016, and how the upgrades are perfect for every Mac user.


With Office for Mac, we’re provided with similar ribbons to the Windows version, but they’re not always filled with the same features. The good news is that the monthly updates are frequent and help to gradually fill in the missing features that are found on Windows PCs.

For those of you who use a computer at home and another one at work, there’s the added bonus of increased integration. The shortcuts that became so familiar on Windows are now available in Mac with a number of Office programs, including Word, Outlook, PowerPoint, Excel and OneNote.

File management, menus, and commands are nearly similar to the combination of functions found in the Windows version but with the sleek layout of a Mac. You will get a breakdown of features between the ribbon, as found at the top of all Office programs and the menu bar found on Macs. For example, inserting a bullet point can be done both using the ribbons, if you’re an experienced Windows Office user, or by using the Mac menu, if you’re new and prefer the Mac way to navigation.

All in all, Office for Mac looks great by taking the standard, reliable features of the Windows version and adapting them to the same clean look you’ve come to expect with Mac. You’re able to effortlessly glide between the Windows and Mac versions of Office without getting lost like you would with a plethora of other software. On the other hand, the Mac version is able to incorporate the original use of the Menu bar that allows for office users to entirely eliminate use of their ribbon, should they prefer to maximize working space.


One thing that the Mac version does better than any Windows version is the ease of which users can share their documents. On Windows, you would have to scroll through the file menu to find the option you seek, but on Mac, they are right in front of you. A clear “Share” button sits at the top of the ribbon every day, making it easy to invite people to view or edit your documents. Furthermore, if you’ve saved your work in your hard drive, you can use the share option to quickly send your document as an email rather than filter through folders on your computer until you find it.

Of course, there’s still OneDrive, which allows you to opt into a streamlined sharing process to upload your documents into a “Cloud” that can be accessed by whomever you choose to be on the same drive as you.

One downside to the sharing process is that editing still isn’t available in real time. You’ll receive the changes after the editor has saved the work they’ve completed, which is still ideal for most co-working scenarios. However, but you’re not able to see exactly what they are changing as they work. Instead, you are able to see icons that warn you of what sections they’re working on to help you avoid accidentally changing the same work.

Sharing documents isn’t new to the 2016 version, but now it’s not only constrained to Word and Excel applications, which it was before. It’s now available on the whole suite of office applications, and it now matches the familiarity you’re used to on Windows.

Word for Mac

Word began its existence on the Mac, so there’s no surprise that it boasts the same features as the version you’d find on Windows PCs. The upside is that you can find Word for Mac 2016 with some hidden features that were removed after the 2013 version of Word for Windows. You can set AutoCorrect to fix mistakes automatically, a useful tool for anyone who tends to type quickly in a short period of time, or often forgets the correct spelling.

The changes in Word are very much about the style. They revamped the interface, making the ribbon almost indistinguishable from the Windows version. Instead of the unorganized mess found in the 2011 Office for Mac, there’s now an arranged order that goes under the classic office tabs, such as Insert, Design, Layout, References, and Review.

In Word, you are able to get a whole host of new templates and presets that are available as soon as you open the application for the first time, a welcome change from the limited amount available in the 2011 version. But as mentioned previously, the monthly updates in Office for Mac mean that you’re able to upgrade to versions of Word that will have features only currently available in the Windows version.

You can now use the same Add-ins, from a plagiarism inspector to a keyboard with emojis. If you’re one of many that use Word to collaborate on projects with your co-workers or colleagues, you’ll be pleased to know that Word supports clean threaded replies, meaning that you can clearly see who sees what and how they respond to particular info.

To conclude, Word for Mac started as a distant member of the Windows version, but with the 2016 version and the possibility to update your software every month, it is increasingly becoming more like Word for Windows. That can only mean good news for anyone who has ever used Office.

Excel for Mac

The 2016 version of Excel for Mac has undergone some massive, positive changes. Like Word, users will instantly see an improved interface that matches that of the Windows version, but we’re now have even more similarities at our disposal.

Excel for Mac now includes more of the formulas that were previously only available on the Windows version. The latest version is much easier to use and allows you to move between Windows and Mac without losing any of your work or available functions.

Another important point is that Macros are still supported in Excel. However, unless you go to the effort of saving the spreadsheet as a macro-enabled file, unfortunately you’ll have grayed-out entries that don’t allow you to create a new macro. It’s often easy to forget when using Excel for Mac, so we recommend that users double check if your system is setup to work with macros.

Previously, Excel for Mac had a very limited range of tools that made it appear weak in comparison to the Windows version, making it unattractive to Mac users. But users can now install Add-ins and updates that work across both platforms and provide access to a greater range of tools, greatly enhanced productivity and efficiency.

Overall, Excel has been given a massive upgrade and Mac users are pleased. Some of the additions and updates may feel underwhelming but these changes certainly make life easier for users and make the product more attractive to potential customers.

PowerPoint for Mac

This version of PowerPoint for Mac matches the same interface as the PowerPoint for Windows version. The ribbon and menu are neater and make it much easier to navigate the software. We also have the addition of a presenter view, one that’s been available for years on Windows, allowing users to run a timer and take notes alongside a presentation, keeping everything in place for those high-pressure situations.

A well overdue upgrade to slide transitions are now available on the Mac; you no longer need a Windows PC to make your presentation look any good. The list of transitions now match those that were available on the 2013 version for Windows. There’s a further upgrade to the slide templates, which ensure that users can easily produce an aesthetically pleasing PowerPoint without the need to create your own graphics externally.

PowerPoints updates are extremely useful, not least for collaborating within groups now that you’re able to capitalize on threaded replies in each slide. Overall, it’s a worthwhile upgrade and one we’d recommend if you’re not able to use a Mac PowerPoint program with all of your colleagues.

Our final thoughts

Office 2016 for Mac is a welcome upgrade to the 2011 version, an essential upgrade to every major program in the package that certainly makes it an attractive proposition to anyone on Mac who wants to use Office.

Obviously, it is possible for there to be further improvement. But as the demand grows, and their monthly updates improve, Office for Mac continues to be a great option. Whether you need Office for business, personal, or educational use, you’ll be happy with the upgrades in Office 2016 for Mac, as you are able to flip between platforms without any noticeable disadvantage.