Microsoft Office vs Asana - Compare Productivity Tools

Discover the key differences between Microsoft Office and Asana to find the perfect productivity tool for your needs. Make the right choice!
Microsoft Office vs Asana comparison

Microsoft Office and Asana are both renowned for streamlining tasks and enhancing collaboration, making them popular choices for individuals and businesses alike. In this article, we will provide an in-depth analysis of their features, advantages, and use cases to help you make an informed decision.

Let's embark on this insightful journey, uncovering the strengths and weaknesses of Microsoft Office and Asana. By the end of this article, you'll be empowered to make a confident choice that will revolutionize your workflow and propel you toward greater success.

Table of Contents

  1. What is Microsoft Office?
  2. What is Asana
  3. Asana Pricing Plans
  4. Microsoft Office
  5. Asana features
  6. Microsoft Office features
  7. Key Benefits of Microsoft 365
  8. Key Benefits of Asana
  9. FAQs
  10. Final Thoughts

What is Microsoft Office?

Microsoft 365, previously known as Office 365, is a comprehensive suite of productivity tools offered by Microsoft. It encompasses a range of web, desktop, and mobile applications such as:

  • Outlook
  • Word
  • Excel
  • PowerPoint
  • OneNote
  • Publisher
  • Skype
  • OneDrive
  • Exchange Online

Providing users with a powerful and versatile set of applications to enhance their work efficiency and collaboration.

Microsoft Office

Here's a breakdown of what Microsoft 365 offers:

  1. Versatile Platform Support: Microsoft 365 is accessible through various platforms, including web-based access, iPhone, Android, and Windows Phone apps, enabling users to stay connected and productive on the go.
  2. Wide Customer Base: The suite caters to a diverse audience, from freelancers and small businesses to mid-size enterprises and large corporations, making it suitable for users of all scales.
  3. Robust Customer Support: Microsoft offers multiple avenues for customer support, including phone assistance, online help, a comprehensive knowledge base, and video tutorials, ensuring users can easily find solutions to their queries.
  4. Integration and Collaboration: Microsoft 365 enables seamless integration across its applications, allowing users to collaborate effortlessly and share files across different platforms.
  5. Constant Updates and Improvements: As a cloud-based service, Microsoft 365 receives regular updates and improvements, ensuring users have access to the latest features and security enhancements.

Microsoft 365 is a versatile and powerful productivity suite that caters to a broad user base, from individuals to large enterprises. With its wide array of applications and robust support options, it remains a top choice for those seeking comprehensive and reliable productivity tools.

What is Asana

Asana is a leading work management platform designed to foster collaboration and streamline tasks across teams. It serves as a centralized system that aligns employees around company goals and provides a robust framework to achieve them efficiently. 


By creating clarity on priorities and responsibilities, Asana enables teams to monitor progress in real-time, ensuring projects stay on track and deadlines are met.

Key features and benefits of Asana:

  1. Cross-Team Collaboration: Asana facilitates seamless collaboration between team members, regardless of their locations or time zones, promoting effective communication and teamwork.
  2. Goal Alignment: The platform helps organizations define and communicate company goals, ensuring everyone understands their role in achieving them, thereby fostering a sense of purpose and direction.
  3. Real-Time Progress Monitoring: Asana offers real-time project tracking, allowing teams to identify potential roadblocks early and make timely adjustments to stay on schedule.
    Real-Time Progress Monitoring

  4. Flexible Accessibility: Asana supports various platforms, including web-based access and dedicated apps for iPhone, Android, and Windows Phone, enabling teams to stay connected and productive from anywhere.
  5. Suitable for All Business Sizes: From freelancers and small businesses to mid-sized enterprises and large corporations, Asana caters to organizations of all sizes, making it a versatile solution.
  6. Robust Customer Support: Asana provides multiple customer support channels, including phone assistance, online resources, knowledge base, and video tutorials, ensuring users can get the help they need.

    Robust Customer Support

Asana stands out as a comprehensive work management platform that promotes collaboration, goal alignment, and efficient progress monitoring. With its user-friendly interface and extensive platform support, it has become a valuable tool for businesses of all sizes looking to enhance their productivity and achieve success in their projects.

Asana Pricing Plans

Asana offers three different plans tailored to cater to the diverse needs of individuals, teams, and businesses. Let's explore each plan and its features:

Basic (Free):

  • Ideal for individuals or teams new to project management.
  • Free forever, providing essential project management functionalities.
  • Unlimited tasks, projects, messages, and activity log to keep you organized.
  • Collaborate with up to 15 teammates, perfect for small teams.
  • Access list, board, and calendar view projects for easy visualization.
  • iOS and Android mobile apps for managing tasks on the go.
  • Time tracking with integrations and over 100 free integrations with other apps for enhanced functionality.


  • Designed for teams that require more robust project planning.
  • Priced at $10.99 per user per month (billed annually) or $13.49 per user per month (billed monthly).
  • Includes all Basic features plus additional resources.
  • Access advanced features like Timeline, Workflow Builder, and Unlimited Dashboards.
  • Benefit from custom fields, task templates, and rules for efficient workflow management.
  • Start dates, times, and milestone tracking for precise project planning.
  • Private teams and projects for enhanced data security.


  • Geared towards teams and companies managing work across multiple initiatives.
  • Priced at $24.99 per user per month (billed annually) or $30.49 per user per month (billed monthly).
  • Encompasses all Premium features with several powerful additions.
  • Gain access to Portfolios, Goals, and Workload for comprehensive project oversight.
  • Utilize advanced reporting, time tracking, and approvals for precise project control.
  • Integrate with popular platforms like Salesforce, Adobe Creative Cloud, Tableau, and Power BI for seamless collaboration.

Asana's pricing plans offer scalability and tailored features, ensuring users can find the right fit for their project management needs.

Microsoft Office

Microsoft 365 offers three pricing plans to cater to different business needs. Let's explore each plan and its features:

Microsoft 365 Business Basic ($6.00 user/month):

  • Designed for small and medium-sized businesses looking for essential productivity tools.
  • Provides access to web and mobile versions of Office apps like Word, Excel, and PowerPoint.
  • Includes business-class email and 1 TB of OneDrive cloud storage per user.
  • Collaborate with colleagues using Microsoft Teams for efficient communication.
  • Ideal for businesses seeking core productivity tools and cloud storage at an affordable price.

Microsoft 365 Business Standard ($12.50 user/month):

  • Geared towards businesses requiring a more comprehensive suite of productivity tools.
  • Offers all features of Business Basic with the addition of desktop versions of Office apps.
  • Users can install Office apps on multiple devices, enabling offline work capabilities.
  • Access to additional applications like Outlook, Publisher, and Access for enhanced functionality.
  • Suitable for businesses seeking a complete productivity package with offline access.

Microsoft 365 Business Premium ($22.00 user/month):

  • Targeted at businesses looking for advanced security and device management features.
  • Includes all Business Standard features and additional security tools like device management and app protection.
  • Advanced security features, such as data loss prevention and threat protection, ensure data integrity.
  • Administrators can manage and secure company devices to maintain a safe working environment.
  • Perfect for businesses prioritizing data security and comprehensive device management.

With its diverse pricing options, Microsoft 365 allows businesses of all sizes to choose a plan that aligns with their requirements and budget, providing access to powerful productivity tools and essential security features.

Asana features

Asana offers a wide range of powerful features designed to streamline workflow management and enhance productivity for individuals and teams. Let's explore some of the key features:

  • Task Management: Asana allows users to create, organize, and track tasks efficiently, ensuring nothing falls through the cracks.
  • Project Planning and Scheduling: With Gantt/Timeline views and customizable templates, users can plan and schedule projects effectively.
  • Collaboration Tools: Asana fosters seamless collaboration by providing commenting, chat/messaging, and file sharing capabilities.
  • Real-Time Updates and Notifications: Users receive real-time updates and notifications to stay informed about project progress and changes.
  • Task Progress Tracking: Asana enables monitoring task progress and setting deadlines to keep projects on track.
  • Customizable Dashboards and Fields: Users can tailor their workspace with customizable dashboards and fields to suit their unique needs.
  • Resource Allocation and Planning: Asana facilitates resource management and planning, ensuring efficient utilization of team members' skills.
  • Integration with Third-Party Tools: Asana offers a wide range of third-party integrations, enhancing its functionality and adaptability.
  • Time and Expense Tracking: Users can track project-related time and expenses directly within the platform.
  • Visual Workflow Management: With a graphical workflow editor, users can visualize and design workflows effectively.
  • Document Management: Asana provides a central location for storing and managing project-related documents and files.
  • Task Board and Calendar Views: Users can switch between task board and calendar views for better visualization and planning.
  • Mobile Access: Asana's mobile apps ensure users can stay connected and productive while on the move.
  • Role-Based Permissions and Access Controls: Administrators can set role-based permissions to control access and maintain data security.

Asana's comprehensive features cater to diverse workflow management needs, making it a versatile and powerful tool for businesses of all sizes seeking to boost productivity and collaboration.

Microsoft Office features

Microsoft 365 offers an extensive array of features designed to enhance productivity, communication, and collaboration for individuals and teams. Let's explore some of the key features:

  • @mentions: Users can mention colleagues in messages, tasks, or documents to grab their attention and encourage collaboration.
  • Activity Tracking: Stay updated on project progress and changes with real-time activity tracking.
  • Calendar Management: Manage appointments and events efficiently with a robust calendar system.
  • Chat/Messaging: Facilitate quick and seamless communication through integrated chat and messaging tools.
  • Document Management: Centralize and organize documents for easy access and collaboration.
  • File Sharing and Transfer: Share and transfer files securely within the Microsoft 365 ecosystem.
  • Email Management: Microsoft 365's email system offers efficient inbox management, templates, and monitoring.
  • Meeting Management: Schedule and manage meetings effortlessly within the platform.
  • Mobile Access: Access Microsoft 365 on the go through mobile apps, ensuring productivity from anywhere.
  • Real-Time Notifications: Receive instant notifications to stay informed about updates and changes.
  • Task Management: Create, track, and manage tasks efficiently, ensuring projects stay on track.
  • Productivity Tools: Microsoft 365 includes a suite of productivity tools like Word, Excel, PowerPoint, and more.
  • Templates: Customize and utilize pre-built templates to streamline workflows and document creation.
  • Video Conferencing: Conduct virtual meetings with two-way audio and video support for seamless communication.
  • Version Control: Keep track of document revisions and changes with version control capabilities.

Microsoft 365's feature-rich platform offers everything from task and document management to real-time collaboration and video conferencing. Its seamless integration with various productivity tools makes it a comprehensive solution for businesses and individuals seeking enhanced productivity and streamlined communication.

Key Benefits of Microsoft 365

  1. Mobile Accessibility: Microsoft 365 allows users to access their email and calendar on the go, ensuring productivity during business trips from both computers and mobile devices.
  2. Easy Website Creation: Even with no special skills, users can create attractive websites using user-friendly online tools provided by Microsoft 365.
  3. Cloud-Based Document Storage: Documents can be saved in the cloud, enabling seamless editing from anywhere, making collaboration and remote work efficient.
  4. Efficient Collaboration: Users can easily respond to comments and status updates from partners, colleagues, or customers, promoting effective communication and streamlined document organization with ample storage space.
  5. Versatile Communication Options: Microsoft 365 provides a range of communication tools like video calls, online meetings, and instant messaging, facilitating efficient interaction with co-workers.
  6. Productivity on the Go: With native iOS and Android apps for popular Microsoft tools, including Word, Excel, PowerPoint, Outlook, OneNote, OneDrive, Skype for Business, and Microsoft Teams, users can remain productive while on the move.

Key Benefits of Asana

  1. Goal-Task Alignment: Asana allows users to connect goals with the tasks needed to achieve them, ensuring clarity and focus on achieving objectives.
  2. Intuitive Organization: Users can organize and connect work intuitively, making every task, message, project, portfolio, and goal easily accessible for efficient collaboration.
  3. Efficient Task Sharing: Avoid duplicating efforts by sharing the same task across multiple projects, maximizing team efficiency, and strengthening cross-functional collaboration.
  4. Streamlined Processes with Automations: Asana's automation features streamline processes across teams, ensuring critical steps are not missed, and facilitating faster value delivery.
  5. Real-Time Reporting and Visibility: Get real-time work reporting and share project portfolios with stakeholders to provide visibility into project status, priority, and progress.
  6. Initiative Tracking with Project Portfolios: Monitor the status of initiatives accurately with project portfolios, gaining a comprehensive view of progress towards goals.
  7. Personalized Task Planning: Plan your day efficiently with a prioritized to-do list using the "My Tasks" feature.
  8. Flexible Work Organization: Organize work your way with customizable project views like lists, kanban boards, and timeline views to meet deadlines effectively.
  9. Seamless Collaboration: Collaborate easily by commenting directly on tasks, mentioning teammates, and keeping everything connected within Asana.
  10. Controlled Access: Limit access to projects, create hidden teams for sensitive work, or make public teams and projects for the entire organization.
  11. Administration and Security: Asana offers designated organization admins with additional controls such as password complexity enforcement, SAML, and Admin API for enterprise customers.
  12. Integration with Other Tools: Asana integrates with various tools like G Suite, Slack, Microsoft, Chrome, Github, and more, streamlining workflow and increasing productivity.
  13. Mobile App Convenience: Stay updated on the go with Asana's mobile app, allowing task and project creation, conversations, and progress updates, just like the web app.


What is the Microsoft Office equivalent of Asana?

Microsoft Office does not have a direct equivalent to Asana; however, Microsoft To Do and Microsoft Planner offer some project management and task organization features that can be used in conjunction with Office apps.

Is Microsoft Project better than Asana?

The choice between Microsoft Project and Asana depends on specific needs; Microsoft Project is suitable for complex project planning and resource management, while Asana excels in team collaboration and task tracking.

What is the difference between Asana and Microsoft Teams?

Asana focuses on project and task management, allowing teams to track and collaborate on projects, whereas Microsoft Teams is a collaboration platform primarily geared towards team messaging, video conferencing, and file sharing.

Does Microsoft use Asana?

While Microsoft offers its project management tools like Microsoft Project and Planner, there is no official confirmation of Microsoft using Asana internally.

Why not to use Asana?

Some reasons to consider not using Asana may include its learning curve for new users, cost for additional features, and the presence of other project management tools better suited to specific business requirements.

Final Thoughts

Microsoft Office and Asana are two powerful productivity tools that serve different purposes. Microsoft Office is a comprehensive suite of applications, including Word, Excel, PowerPoint, and more, designed primarily for document creation, data analysis, and presentations. 

On the other hand, Asana is a specialized work management platform built for task organization, project collaboration, and team communication. If you need a suite of office applications for document processing and analysis, Microsoft Office is the way to go. 

However, if your focus is on efficient project management, task tracking, and streamlined teamwork, Asana is the better choice. Ultimately, the decision between Microsoft Office and Asana depends on your specific needs and priorities.

One more thing

If you have a second, please share this article on your socials; someone else may benefit too. 

Subscribe to our newsletter and be the first to read our future articles, reviews, and blog post right in your email inbox. We also offer deals, promotions, and updates on our products and share them via email. You won’t miss one.

Related articles 

» Microsoft Office vs WPS - Compare Productivity Suites
» Compare Lists in Excel: How To Find Differences Between Lists in Excel
» How to Compare Two Excel Files