Top 11 Reasons You Should Switch to Microsoft 365

In this article, we highlight the top 11 reasons why your business should move to Microsoft 365 (formerly Office 365). Read on to find more.
Top 11 Reasons You Should Switch to Microsoft 365

Microsoft 365 provides the tools your office needs to run smoothly and efficiently - and increase your productivity. These apps are customizable, user-friendly, and intelligent. Office 365 (Now Microsoft 365) allows your business to streamline administrative tasks and processes so everyone in your organization is on the same page.

With the recent rebranding of Office 365 to Microsoft 365, many people are considering switching to the suite. However, making drastic changes, like altering the tools you work with, can be a big cause for concern - especially for businesses.


This article discusses the benefits of switching to the new Microsoft 365 and why this change is worth it, even if you're already using a different suite.

Complete with an infographic, we’ve compiled the top 11 reasons why you and your company should use Microsoft’s market-leading productivity suite.

What is Microsoft 365?

Microsoft 365, previously known as Office 365, is a subscription-based suite of applications invented to boost your productivity in every way possible. It’s a perfect combination of applications for both home users and businesses alike.


What makes Microsoft 365 rise above its competitors is its extremely accessible workflow. Anywhere access allows you to reach files in the cloud and keep your changes synced throughout all of your devices, while also streamlining the sharing process of a project.

Collaboration is better than ever. Work alongside your peers with real-time updates to the document you’re working on, complete with in-app chat and comments. Even remotely, Microsoft 365 keeps the team together.

All Microsoft 365 applications integrate with each other, further enhancing the seamless workflow the suite provides. What you start in one application can easily be transferred into another, opening up the door for another set of tools at your disposal.

Microsoft 365 aims to meet the unique needs of individuals and businesses with its powerful services and applications serving to help you achieve your dreams.

Why use Microsoft 365? Here are the top 11 Reasons

Why you should buy office 365 inforgraphic

The section below aims to outline the extensive features and services of Microsoft 365, making it easy to see why it’s beneficial for you or your company to make the switch over to this suite. If you’re contemplating, we definitely recommend reading our article and taking a look at the attached infographic to familiarize yourself with just how impactful Microsoft 365 is.

Reason #1: Seamless workflow and integration

Microsoft 365 is without a doubt the first choice for individuals and businesses that value integration. After starting a project, you can work with the same file in different applications included in the suite. This expands your arsenal of available features. For example, creating a document in Word doesn’t limit you from inserting an organized chart from Excel.

Other than integrating with various applications from the suite, Microsoft 365 allows you to take advantage of add-ins and other third-party content. Choose from hundreds of thousands of templates, elements, fonts, and more.

Reason #2: User-friendly interface

Starting from the moment you download and install Microsoft 365, the interface is easy to understand even for a beginner. With the clean, modern design and the implementation of the “Ribbon” toolbar interface, all tools are organized and recognizable. You can even customize your experience with tons of available settings, accessibility tools, and online and offline help documents.

Microsoft 365 continues to deliver applications in a seamless manner, making each software file familiar from the get-go. The similar interfaces make learning a new app easier than ever before.

Reason #3: Collaborate and communicate

Have you ever wanted to make a quick correction or suggestion while viewing someone else’s work, but found it too much of a hassle to reach out and explain your reasoning? Worry not, the collaboration and communication tools of the Microsoft 365 suite make it a breeze to get things done in teams.

See who’s editing parts of a document in real-time, leave suggested edits and comments, and even chat in-app with all online participants. Changes to a document are fully reversible, while comments can be viewed even after the discussion is over.

Reason #4: Anywhere access

With Microsoft 365, you’ll never have to wonder where you saved a file. The cloud-based storage allows you to store projects in OneDrive, which opens up the door to easier sharing and file synchronization across various devices. Access your files from anywhere in the World and make edits that get saved instantly — as long as you have a working internet connection.

Reason #5: Guaranteed uptime

Microsoft 365 comes with enterprise-grade reliability. Get access to tools that help with disaster recovery, multiple data centers, and automatic failovers for a guaranteed 99.9% uptime. This ensures that you can always share documents with others when you need to, without having to worry about the availability of a service.

Reason #6: Safe and secure environment

The new Microsoft 365 is more secure than any suite has ever been. The security features help protect both individuals and businesses from attacks and unexpected events. For example, Outlook comes with strong email encryption, while other apps allow you to set strict limitations to who can view and edit your documents. All Microsoft 365 data is stored in the cloud, preventing data loss.

Reason #7: New features and bug fixes

After rebranding from Office 365 to Microsoft 365, the suite has been subjected to some changes and additional tools to further enhance its array of features. The new suite will continue receiving updates and new features as time goes on, making it a worthwhile investment to purchase as soon as possible.

Reason #8: Cross-platform

Have you ever wanted to work on the same file from your home laptop, work computer, and mobile phone? Now you can. Most applications in Microsoft 365 work on platforms ranging from Windows operating systems all the way to iOS devices. Combined with cloud-based storage, this is a powerful feature to boost your remote work capability and connect with people on different platforms.

Reason #9: Tons of applications

Basic subscribers to Microsoft 365 will receive many apps as part of their packages, with premium subscriptions having access to more.

Based on your subscription, your Microsoft 365 can include:

  • Excel – An intuitive spreadsheet with multiple applications and automated features
  • Publisher – Publisher application for professional-looking documents
  • Exchange – an email and calendar server
  • Teams – Groups, chat features, audio, and video meeting capabilities, and more
  • Word – The premier word processor program with multiple templates and highly customizable features
  • Planner- An all-in-one task organizer that simplifies and breaks down tasks into manageable pieces
  • OneNote – a note-taking and collaboration tool
  • Outlook – An email client as well as a personal organizer and calendar with Zoom/Teams meeting integrations
  • PowerPoint – Slide presentations made easy
  • SharePoint –Share documents to groups or across an entire organization, allow edits to the documents, and more

Microsoft 365 offers features across many devices including tablets (Android and iPads), Macs, PCs, iPhones, and Androids.

More high-end versions of the suite include the following services as well:

  • Exchange
  • Microsoft SharePoint
  • Microsoft Teams
  • Microsoft Intune
  • Microsoft Azure Information Protection

Reason #10: Affordable

Microsoft 365 is available to purchase in multiple different versions, at multiple different price-points. While all editions require a subscription, some are more affordable than others, depending on your needs. You can get access to the applications and services starting from $6.99 USD per month with Microsoft 365 Personal (formerly Office 365 Personal), or pay $20.00 user/month for the advanced features of Microsoft 365 Business Premium (formerly Microsoft 365 Business).

Reason #11: Free, immediate updates

After committing to your subscription, you never have to spend a penny on updates. All Microsoft 365 applications stay up-to-date with automated updates, delivering you the newest features and security improvements without any additional costs.

Final Word

The revamp of Office 365 to Microsoft 365 is certainly exciting for users thanks to the list of improvements and new features. We hope that our article was able to help you decide whether or not you’re going to work with the suite in the future.

One more thing

Keep up with all the updates and news about Microsoft’s productivity suite by subscribing to our newsletter. Be the first to read upcoming blog posts regarding the newest announcements and news!

Also Read

>> Microsoft Office 365 Comparison
>> Microsoft Office 2019 vs. Office 365 – What’s Your Choice?
>> Increase Your Productivity at Work with Microsoft 365