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Office 365 Business
Essentials: All You Need
to Know

One of the biggest keys to running a successful business in the 21st century is communication. You might have all the best programs and experts on staff, but if they aren’t communicating with each other and with clients, you’re still going to struggle to run an efficient, successful business. Finding the right suite of programs to fix this problem can be troublesome. The best option is always to go to SoftwareKeep USA, where you can get expert advice that guides you to just what your business needs are.

However, if you’re looking for a quick answer, the best product out there to aid in business communication is Office 365 Business Essentials. Bridging that communication gap is precisely what Office 365 Business Essentials is designed to do. By giving you a suite of programs that focus on online communication, you can collaborate with colleagues and work with clients from anywhere in the world. To learn more about this Office suite and how it compares to others, keep reading below.

What is Office 365?

Before getting to what Essentials has to offer, it’s important to take a step back and explain what 365 means. Office 365 is a recent invention of Microsoft that has changed some of the ways you might purchase Office. There is still the tradition purchase model of Office 2016 available, where you simply buy a single package as a download or disk and then install it on one computer or device. This comes with a one-time fee - 365 is different in several ways. First, and most notably, the pay structure is different. Instead of paying a large amount once, you pay a smaller amount monthly or yearly for as long as you use the product.

What this gets you is not just a single purchase, but usually (with a few exceptions), an Office suite that is available for multiple devices and can be extended to multiple licenses (for businesses). The programs with 365 are also able to be updated any time a new version comes out. Whereas Office 2016 suites only get security updates, you will always get the latest version of Office as soon as it’s released. Another major benefit is the large number of new Office suit options that come with 365, such as Business Essentials.

What Is Included in Business Essentials?

With Essentials, you get a complete online suite for all your communication and collaboration needs. You get Outlook online with 50 GB storage, the ability to send large attachments, and plenty of business email features. You also get one TB storage on OneDrive per user, which comes in handy when you are creating large documents using the online versions of all the standard Office programs like Word, Excel, PowerPoint, and others. To aid in your communication with your colleagues, there is an online video and audio conferencing feature as well as Skype for Business, which enables you to send video and audio messages back and forth.

Yammer gives you a more advanced instant messaging platform as well. Further benefits include Sway, which allows you to create online presentations, reports, and newsletters to share among your colleagues. You also get Planner, which can help you stay organized, and SharePoint, which makes it easier to share and edit documents between your fellow employees than ever before.

What Is Missing from Business Essentials?

One notable thing missing is the desktop version of the standard Office suite of programs. All your work for Word, Excel, PowerPoint, Outlook, Access, and Publisher remain online. This is only is a minor inconvenience in the era of constant internet access, but it can be a major inconvenient for others. Some users simply prefer having their work offline as well. There are also a few limitations with Essentials. One is that it can only be shared between 300 or fewer employees. For bigger businesses, you will have to use Enterprise. Finally, there are many advanced programs and features only available in the Enterprise packages, such as business analytics and more advanced security and data protection. You will want to consider upgrading if your business is large and you need to take advantage of these extra features.

Office 365 Options Available

There are, of course, other options available for Office 365, so you can always tailor your experience to your needs. Here are some other 365 options.

Other Office 365 Options

As mentioned above, Office 365 is useful partly because it offers so many new suites to accommodate your individual needs. Just like previous editions, those come in two broad categories: Home and Business. If you are looking for a version of Office that isn’t focused on your business needs, there are two main options:

Office 365 Personal

Personal offers you all the programs you would be expecting for a single computer or device. Those programs include Word, Excel, PowerPoint, OneNote, Outlook, Publisher (for PC, not available on Mac), and Access (also only available on PC). You also get 1 TB of cloud space and Skype, with 60 minutes free for calls. This is a very affordable option for basic Office use, but again, it can only be used on one device.

Office 365 Home

This is the same as Personal, but it can be shared between multiple devices and use multiple licenses, so your whole family can use it. On the business side, there are suites for small businesses (fewer than 300 employees) and large businesses (more than 300 employees).

The main options for small businesses are:

Office 365 Businesses

In many ways, Business is the opposite of Essentials. It lacks all the online communication features, but it has the entire Office suite of programs available on your desktop, as well as online.

Office 365 Premium

This suite combines everything from Essentials and Business. If you want the suite of programs on your desktop as well as online, and you also want all the online communication tools, this is the ideal option for your small business.

The main options for bigger businesses are:

Office 365 Enterprise E3

E3 offers everything you get with Premium but with increased identity and data protection to help ensure nothing is lost or delivered to the wrong people. There are more advanced encryption options available as well.

Office 365 Enterprise E5

E5 offers everything you get with E3, but with more advanced tools. There’s a more advanced anti-virus, more advanced access management tools, and more advanced encryption and data security tools. Finally, there are also advanced business analytical tools at your disposal. For elite companies, there are no better options than Enterprise E5.

Is Office 365 Business Essentials Right for You?

The bottom line is that Essentials packs a lot of punch and will be all most people need, but if you are looking for more power and you have a lot of employees, you will definitely want to consider an upgrade. However you decide to go, you will find the Office 365 experience to fit your budget and your needs.

Why SoftwareKeep USA is the Right Place to Buy?

At SoftwareKeep USA, we can help you make the right decision. SoftwareKeep USA is a trusted software reseller and a Microsoft Certified Partner We are here to make tech accessible by helping people and businesses choose the perfect product, get a great deal, and install and implement it smoothly. If you’re looking for genuine Microsoft software at the lowest price, complete with 24/7 technical support and advice, you’re in the right place.

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