How to Find and Use Microsoft PowerPoint Templates

Elevate your presentations with PowerPoint templates. These pre-designed slides can help you create professional-looking presentations with ease.
How to Find and Use Microsoft PowerPoint Templates

Microsoft PowerPoint templates are essential for creating professional and visually appealing presentations quickly and efficiently. But how do you find and use PowerPoint templates? The answer is simpler than you'd imagine.

Whether you're a beginner or an experienced user, templates make a significant difference in the quality of your work. From finding free and paid templates online to utilizing the ones included in PowerPoint, you'll discover various options to elevate your presentations, empowering you with new tools and exciting possibilities.

Let's explore the world of PowerPoint templates, which can help you make a lasting impression with your slides.

What Are PowerPoint Templates?

PowerPoint template example

PowerPoint templates are pre-designed slide layouts that you can use as a starting point for your presentations. They come with various design elements like backgrounds, fonts, colors, and graphics that help create a cohesive look. Templates save time and ensure that your presentation maintains a professional appearance throughout.

PowerPoint templates come in a wide array of styles and formats, catering to different needs and professions. The diversity is exciting, offering a range of options to explore and experiment with. Here are five common types of templates:

  • Business Templates: Ideal for pitching ideas, presenting business plans, or proposing projects, these templates include professional layouts with sections for objectives, strategies, financial plans, and timelines.
  • Educational Templates: These templates are designed for teachers and students and often include lesson plans, course outlines, and interactive elements to make learning engaging and organized.
  • Marketing Templates: Perfect for marketing professionals, these templates help create compelling presentations for campaigns, product launches, market analysis, and social media strategies.
  • Creative Templates: These templates are suited for designers, artists, and creatives. They feature bold colors, unique layouts, and customizable elements to showcase portfolios, creative projects, and artistic ideas.
  • Financial Templates: Essential for finance professionals, these templates include charts, graphs, and tables to present financial data, annual reports, budget plans, and investment analyses clearly and effectively.

Why Use PowerPoint Templates?

Using PowerPoint templates offers several advantages. They provide a consistent design, crucial for maintaining a professional image. More importantly, they save time, allowing you to focus on the content of your presentation. Templates also inspire creativity by offering new design ideas and layouts you might not have considered.

Where to Find PowerPoint Templates

Built-in PowerPoint Templates

Built-in PowerPoint templates

One of the easiest ways to get started with PowerPoint templates is to use the ones included in the software. Microsoft PowerPoint comes with various built-in templates covering a range of topics and purposes. To access these templates:

  1. Start the program and click on "File" to open the menu.
  2. Choose "New" from the menu options.
  3. You'll see a selection of templates categorized by different themes and purposes. Choose one that fits your needs and start customizing.

Downloading Templates Online

Download PowerPoint templates

The internet is a treasure trove of PowerPoint templates. You can find free and paid options catering to various industries and presentation types. Some popular websites to download PowerPoint templates include:

  • Microsoft Office Templates: Microsoft offers a collection of templates on its official website. These templates are designed to work seamlessly with PowerPoint and are regularly updated to include new designs.
  • Envato Elements: This subscription-based service provides access to thousands of professional PowerPoint templates. It's ideal for users who need a wide variety of high-quality templates.
  • SlideModel: SlideModel offers a vast library of templates you can purchase individually or access through a subscription. They provide templates for business, education, marketing, and more.
  • Free PowerPoint Templates: Websites like SlideHunter and Presentation Magazine offer free templates to download and use. While the selection might be smaller, it's a great resource for budget-conscious users.

Using Third-Party Templates

Third-party templates can significantly expand your design options. Professional designers often create templates you can customize to fit your presentation's needs. To use third-party templates:

  1. Download the template to save its file to your computer. The file extension should be ".ppt" or ".pptx" for PowerPoint to open the file. If you downloaded a template in a different file format, it may not be compatible with PowerPoint.

    How to download PowerPoint template

  2. Open PowerPoint and go to "File" > "Open" to locate and open the downloaded template.
  3. Modify the template to suit your presentation content. Adjust text, images, and other elements as needed.

Free vs. Paid PowerPoint Templates

Free PowerPoint templates are widely available and can be a great starting point for beginners. They offer a variety of designs and can be used for personal or professional presentations. However, free templates might have design quality and customization options limitations.

On the other hand, paid templates typically offer higher-quality designs and more advanced features. Professional designers create them, and they can be more versatile and customizable. Investing in paid templates can be worthwhile if you frequently create presentations and need various design options.

How to Use PowerPoint Templates

Using PowerPoint templates effectively goes beyond simply downloading and importing a template. Customizing templates to fit your content and maintaining a consistent design throughout are important to get the most out of a PowerPoint template.

Customizing PowerPoint Templates

Customizing templates is essential to make your presentation unique and tailored to your audience. Here are some customization tips:

  1. Edit Text: Replace any placeholder text with your content. Ensure that the text is clear, concise, and relevant. If necessary, adjust the text boxes to accommodate your text better.
  2. Add Images: Incorporate images that support your message. Use high-quality images to enhance the visual appeal. To customize your slides further, use tools such as the built-in background remover and image effects.
  3. Modify Colors and Fonts: Adjust the colors and fonts to match your brand or presentation theme. Consistency is key to maintaining a professional look.

Consistency in design is crucial for creating a professional presentation. To maintain a cohesive and polished look, stick to a uniform color scheme, font style, and layout throughout your slides.

Adding Animations and Transitions

Animations and transitions can add a dynamic element to your presentation, but they should be used sparingly. Overusing them can distract your audience. Focus on subtle animations that enhance the flow of your presentation.

Some templates may have built-in animations, but many only include slide designs. It is important to preview your presentation and see where you should insert animations and transitions.

Advanced Tips for Using PowerPoint Templates

Advanced users can take their PowerPoint presentations to the next level by incorporating master slides, multimedia elements, and specialized add-ins. These advanced tips will help you enhance your presentations' functionality and visual appeal, ensuring a more engaging and professional result.

Using Master Slides

Master slides allow you to make universal changes to your presentation. By editing the master slide, you can adjust the design of all your slides simultaneously. This is useful for maintaining consistency and quickly making global changes.

Here's a quick guide on setting up and using Master Slides in PowerPoint:

  1. Open your PowerPoint presentation. Go to the "View" tab on the Ribbon and click "Slide Master" to enter the master slide view.

    Open Slide Master in PowerPoint

  2. In the left-hand pane, find the topmost slide, which is the master slide. Make changes to the master slide, such as adding a logo or changing fonts and colors. These changes will apply to all slides.

    PowerPoint Master Slides view

  3. Below the master slide, you'll see individual layout slides. You can customize these layout slides to modify specific slide types, such as title slides or content slides.
  4. Once you've made changes, click "Close Master View" in the "Slide Master" tab. Your changes will now be applied to all slides using modified layouts.

    PowerPoint close master slide view

  5. To use the updated layouts, go to the "Home" tab, click "Layout," and select from them to apply to specific slides in your presentation.

Incorporating Multimedia Elements

PowerPoint insert tab

Enhance your presentation by incorporating multimedia elements like videos, audio clips, and interactive charts. These elements can make your presentation more engaging and informative. You can find them in the "Insert" tab of the Ribbon and further customize them after adding them to a slide using special menus that appear upon selection.

Leveraging PowerPoint Add-Ins

PowerPoint add-ins are tools that can enhance the functionality of your presentations. Add-ins like "PowerPoint Labs" offer advanced features such as automated animations and enhanced design tools. Explore the available add-ins to find tools that can improve your presentation.


Using Microsoft PowerPoint templates can significantly enhance the quality and efficiency of your presentations. Whether you choose built-in templates, download them online, or purchase premium designs, templates provide a solid foundation for creating professional and engaging slides. Customizing templates to fit your needs and following best practices allows you to deliver presentations that leave a lasting impression.

Remember to consider your audience, maintain consistency, and practice your delivery. With these tips and resources, you'll be well-equipped to create stunning PowerPoint presentations that effectively communicate your message.