Microsoft Office vs WPS - Compare Productivity Suites

Discover the differences and similarities between Microsoft Office and WPS, two popular productivity suites. Which one is right for you? Find out now!
Microsoft Office vs WPS

In today's fast-paced digital world, productivity software can make or break your success. Enter two formidable contenders - Microsoft Office and WPS Office. While Microsoft Office has been a household name for decades, WPS Office has been rapidly gaining ground with its impressive array of free and versatile tools, available across multiple platforms.

In this article, we delve into a comprehensive comparison of these software giants, exploring their features, benefits, and potential drawbacks. Whether you're a professional, student, or entrepreneur, understanding which suite suits your needs best can significantly impact your productivity and workflow. 

So, let's dive in and find out which productivity powerhouse emerges victorious in this battle!

Table of Contents

  1. What is Microsoft Office
  2. What is WPS Office
  3. Where and How to Get Microsoft Office
  4. Where and How to Get WPS Office
  5. Comparing WPS Office vs. Microsoft Office
  6. Productivity Suite Showdown
  7. WPS Office
  8. Microsoft Office
  9. Online Tools
  10. Microsoft Office: Pros, Cons, and Features
  11. WPS Office: Pros, Cons, and Versions
  12. FAQs
  13. Final Thoughts

What is Microsoft Office

Microsoft Office, created by Microsoft, is a widely used and comprehensive office suite encompassing a range of productivity applications. Within this suite, users can access popular programs like Microsoft Word, Excel, PowerPoint, Outlook, Access, Teams, OneDrive, Publisher, and Sharepoint, among others. 

It caters to various operating systems, with desktop versions available for both Windows and macOS, while mobile apps are designed for Android and iOS devices. Additionally, users can access the Office Web version directly through a web browser for added flexibility. 

In essence, Microsoft Office is a versatile and integrated solution for users seeking word processing, spreadsheet management, presentation creation, email management, and more. Its wide range of applications ensures users have the necessary tools to streamline their professional tasks and facilitate seamless collaboration with colleagues and teams. 

Whether on a desktop, mobile device, or through the web, Microsoft Office remains a go-to option for individuals and organizations looking to enhance productivity in a connected and dynamic digital world.

What is WPS Office

WPS Office, created by Kingsoft, is an all-in-one office suite offering three main components: WPS Writer, WPS Spreadsheet, and WPS Presentation. Available across various platforms, including Windows, macOS, Linux, iOS, Android, and HarmonyOS, WPS Office provides users with flexible access on different devices.

One of its notable advantages is the availability of a free basic version for personal use, making it an attractive option for cost-conscious users.

In summary, WPS Office stands as a third-party alternative to traditional office suites, offering essential word processing, spreadsheet, and presentation tools. With its multi-platform support and free personal version, WPS Office presents itself as a convenient and budget-friendly option for individuals and small businesses seeking a capable office productivity solution.

Where and How to Get Microsoft Office

To obtain Microsoft Office, you can visit the official Microsoft 365 website and select a suitable plan based on your requirements, such as Microsoft Personal, Family, Business, Enterprise, or Education plans. Once you have chosen a plan, proceed with the payment process. 

After the order is confirmed, you will receive instructions on how to download and install the Microsoft Office applications on your computer.

Getting Microsoft Office involves the following steps:

  1. Visit the SoftwareKeep website.

  2. Choose the appropriate Microsoft 365 plan that aligns with your needs (e.g., Personal, Family, Business, Enterprise, or Education).
  3. Complete the order and payment process for your selected plan.
  4. Follow the provided instructions to download and install the Microsoft Office applications on your computer.

By following these steps, you can easily access and use the Microsoft Office suite to enhance your productivity and accomplish various tasks efficiently.

Where and How to Get WPS Office

To obtain WPS Office, you have multiple options depending on your platform and plan preference:

For Windows and Mac:

  1. Go to the official WPS website or the WPS download center.

  2. Click on the "Free Download" button to download the WPS Office suite for Windows 10/11 or Mac.

For Paid Plans:

  1. Visit the WPS pricing page on their website.
  2. Choose from the available paid plans: WPS Standard, WPS Premium, or WPS Business, based on your specific needs.

For Android:

  1. Open Google Play Store on your Android device.
  2. Search for "WPS Office" and download the application from the store.

For iOS:

  1. Open the App Store on your iOS device.
  2. Search for "WPS Office" and download the application from the store.

To access WPS Office, you can either opt for the free version by downloading it from the official website or choose from the paid plans available. For mobile devices, you can easily find and download WPS Office from the respective app stores on Android and iOS platforms. WPS Office's availability across various platforms makes it convenient for users to enhance productivity on their preferred devices.

Comparing WPS Office vs. Microsoft Office

Comparing WPS Office and Microsoft Office is essential due to the abundance of productivity software options available. With numerous programs catering to different needs, it's crucial to find the best fit for your requirements. 

WPS Office has gained popularity for its free offering and a diverse set of tools, making it appealing to individuals and small businesses. However, Microsoft Office is a longstanding industry leader, offering a comprehensive suite of productivity applications, including Word, Excel, PowerPoint, and Outlook.

Reasons to Compare WPS Office vs. Microsoft Office:

  1. Cost: Assessing the cost of each suite allows you to determine if WPS Office's free or low-cost options suffice or if Microsoft Office's subscription-based model is a better investment.
  2. Features: Analyzing the features offered helps you identify which suite aligns with your productivity needs. Microsoft Office's extensive range of tools and capabilities may cater to more complex workflows, while WPS Office's straightforward interface can suffice for basic tasks.
  3. Compatibility: Compatibility with your devices and operating systems is vital for seamless productivity. By comparing the suites, you can ensure that the chosen one works well with your existing setup.

Productivity Suite Showdown

Both WPS Office and Microsoft Office are comprehensive office productivity suites, offering word processing, spreadsheets, and presentation software. Here's a breakdown of their general features and benefits:

WPS Office

  • Free Software: WPS Office stands out for being available as a free package, making it an attractive option for cost-conscious users.
  • Cross-Platform Support: With compatibility across Windows, Mac, Linux, iOS, and Android devices, users can access their documents from various platforms.
  • Online Version: WPS Office offers an online version, allowing users to access their files from anywhere with an internet connection.

Microsoft Office

  • Diverse Program Range: Microsoft Office boasts a wide array of applications, including Word, Excel, PowerPoint, and more, catering to various office needs.
  • Offline Suite: Primarily functioning offline, Microsoft Office requires a one-time purchase or subscription.
  • Cross-Platform Support: Available on Windows, Mac, and mobile devices, Microsoft Office allows users to work seamlessly across different devices.

Online Tools

  • WPS Office offers free access to its online version, while Microsoft Office's online tools are part of the Office 365 subscription.
  • WPS Office's online version is accessible from any internet-connected device, while Microsoft's online tools, like OneDrive and SharePoint, facilitate remote access and real-time collaboration for Office 365 subscribers.

WPS Office's free and cross-platform capabilities, along with its cost-effective online tools, make it a compelling choice for users seeking a budget-friendly solution for productivity. In contrast, Microsoft Office's extensive suite and robust offline features appeal to those who require a comprehensive and well-established office suite for their professional needs.

Microsoft Office: Pros, Cons, and Features

Microsoft Office, a widely used productivity suite, offers several advantages and disadvantages:


  • Advanced Features: Microsoft Office caters to professionals with its data analysis tools, data visualization, and robust collaboration features.
  • Integration: Seamless integration with other Microsoft products like OneDrive, Skype, and Teams enhances productivity and collaboration.
  • User-Friendly: The software's interface is user-friendly, enabling easy navigation through its tools and features.


  • High Cost: Microsoft Office's premium version can be expensive, making it less feasible for individual users or small businesses.
  • Learning Curve: The software may have a steep learning curve for those unfamiliar with its extensive capabilities.

Free and Premium Versions:

  • Free Trial: Users can access a free trial of Microsoft Office before deciding on a subscription.
  • Subscription-Based: To access all tools and features, users must purchase an Office 365 subscription, which can be costly.

System Support:

  • Multi-Platform: Microsoft Office is available on various platforms, including Windows, Mac, Android, and iOS.
  • High System Requirements: Older devices might experience lag or slow performance while running the software.


  • Subscription Model: Microsoft Office follows a yearly subscription-based pricing through Office 365.
  • One-Time Purchase: A one-time purchase option is available, but it doesn't include future updates or new features.


  • Advanced Collaboration Features: Microsoft Office excels in real-time co-authoring, enabling simultaneous document editing.
  • Integration with Teams: Seamless integration with Microsoft Teams enhances team collaboration.

Learning Curve:

  • Advanced Features: The extensive capabilities of Microsoft Office may require additional training and experience to use effectively.

WPS Office: Pros, Cons, and Versions

WPS Office, a popular productivity suite, has several advantages and limitations:


  • Multi-Platform Compatibility: WPS Office works well on Windows, Mac, and iPhone, catering to users across different devices.
  • Free Version: The free version offers essential tools like Writer, Spreadsheets, and Presentation, making it cost-effective for users.
  • User-Friendly: The software boasts a user-friendly interface, allowing easy customization to suit individual preferences.
  • Lightweight: WPS Office takes up less space on devices, ensuring smooth performance, even on older devices.


  • Limited Advanced Features: The free version lacks some advanced features found in Microsoft Office, potentially limiting its usability for professional needs.
  • Less Comprehensive: For users requiring an extensive suite of tools, WPS Office may not offer the same breadth of features as other established suites.

Free and Premium Versions:

  • Free Version: WPS Office provides essential tools for free, though it includes ads.
  • Premium Version: Users can upgrade to a more feature-rich premium version at an affordable one-time fee, removing ads and unlocking additional functionalities.

System Support:

  • Multi-Platform: WPS Office supports various platforms, including Windows, Mac, and iPhone.
  • Lower System Requirements: The software is lightweight, ensuring smooth performance even on older devices.


  • Free Version: WPS Office offers basic features at no cost, albeit with ads.
  • Premium Version: Users can opt for the premium version at an affordable one-time fee, gaining access to advanced features and removing ads.


  • Collaboration Features: While WPS Office facilitates document sharing and collaboration, its capabilities are not as advanced as Microsoft Office's real-time co-authoring feature.

Learning Curve:

  • Simplicity: WPS Office boasts a more straightforward user interface compared to Microsoft Office, benefiting users who prefer ease of use.

Have you Tried Truly Office?

truly office

Alternatively, for those seeking a truly seamless and accessible office suite experience, consider Truly Office. This all-in-one solution is designed to integrate seamlessly into your work and life, offering fully customizable packages tailored to your business needs.

With compatibility across a wide range of devices and operating systems, Truly Office ensures you can work where you do your best, whether it's on the go or at the office. Say goodbye to productivity roadblocks and hello to a smoother workflow with Truly Office.


What is the difference between WPS Office and MS Office?

WPS Office offers a free version with online and offline capabilities, while MS Office requires a subscription for full access but provides a more extensive range of advanced features and integration.

Can WPS replace Microsoft Office?

WPS Office can be a viable alternative for basic tasks and individual users, but for extensive and complex workflows, MS Office's comprehensive suite remains a preferred choice.

Which is better free office or WPS Office?

WPS Office generally offers more features and better compatibility with Microsoft Office file formats, making it a better option among free productivity suites.

What are the disadvantages of WPS Office?

WPS Office's free version contains ads and lacks some advanced features available in MS Office, and it may not have the same level of customer support.

What is the best version of Office?

The best version of Office depends on individual needs; Office 365 (now Microsoft 365) offers the most up-to-date features and cloud services, while older versions can still suffice for specific requirements.

Final Thoughts

In the battle between Microsoft Office and WPS, both productivity suites have their strengths and weaknesses. Microsoft Office offers an extensive range of advanced features, seamless integration with other Microsoft products, and robust collaboration tools. 

However, its premium cost and higher system requirements may be deterrents for some users. On the other hand, WPS Office stands out for its compatibility with multiple platforms, user-friendly interface, and affordability, especially with its free version. 

While WPS Office may not match Microsoft Office's comprehensive offerings for professional use, it serves as a viable alternative for individuals and small businesses seeking a budget-friendly productivity suite. Ultimately, the choice between Microsoft Office and WPS depends on individual needs, preferences, and the level of functionality required for achieving productivity goals.

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