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How to Set Up automatic replies in Microsoft Outlook

Automatic replies are a helpful email tool that allows the system to send out automated responses in the absence of the mailbox’s owner. This is especially useful if you are taking a long vacation and won’t have access to your mailbox, or you have decided to abandon the current address in favor of another one.

Before you can use this feature, you will have to set it up. Here is how:

How to set up automatic replies in Outlook

  1. Choose File, then Automatic Replies
  2. Choose to Send Automatic Replies
  3. Choose Only send during this time range to proceed to the next step
  4. Set up your time range
  5. Now type in the message for the automatic reply
  6. Click OK to finalize the process

Note: The process above only applies to in-organization addresses. To send out automatic replies to addresses outside of your organization, choose Outside My Organization, then Auto-reply to people outside my organization, type in the message, and press OK.

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