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Step by Step Guide to Set Up Microsoft 365 Business eMail

Learn how to set up your business email using Office 365. We show the process step-by-step, with screenshots to guide you through each stage.

Guide to Set Up Office 365 Business eMail

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How Do I Set Up My Office 365 Business Email?

Email is a necessary part of business communication. However, figuring out how to set up your Office 365 (also known as Microsoft 365) email account for your business can be difficult.

This guide will walk you through the process step by step. With Office 365, you'll have access to all the features of Outlook, including calendar and contacts, as well as other applications like Word, Excel, and PowerPoint. Plus, you can access your email from any device or computer with an internet connection.

We'll cover everything you need to know about setting up your Office 365 business email. So, whether you're a beginner or need a refresher, read on for all the info you need!

Setting Up Microsoft 365 for business email (Office 365 business email)

Outlook is one of the best business email programs on the market, and it's included with Microsoft 365. Outlook is a popular productivity software from Microsoft that has many features. Setting up your company email in Outlook is simple.

To get started, go to Microsoft and select a business plan. Follow the prompts to set up your account with them by connecting it through the domain or creating an email address for receiving correspondence from businesses in Outlook!

To set up Office 365, follow these steps:

Step 1. Choose a Microsoft 365 Plan

To begin, go to the Microsoft 365 website. Examine the available plans (under the "For business" page) to choose the one that includes the applications your firm needs, then click the "Buy now" button.

Microsoft 365 plans

Follow the prompts to create your account, and then choose how to sign in. Enter your company information and payment information. Confirm the details when you've finished setting up your Microsoft 365 account and new business email.

Step 2. Add Your Domain (or Purchase a New One)

Next, tell Microsoft whether you want to link an existing corporate domain name or purchase a new one to use when configuring your Microsoft 365 email for Outlook.

Select "Use a domain name you already own" if you have one already. Then, in the input box below, enter your domain name. Click "Verify ownership" to begin the domain verification process.

Add your Domain

On the other hand, if you don't already have a domain name, you can get one through Microsoft or another domain registrar like GoDaddy or Namecheap. For roughly $12 to $15 per year, you can get a brand new domain, or select other packages that include a free email domain.

Step 3. Validate the Domain for Microsoft Business Email

After entering your domain name, Microsoft will check it up and ask you to verify ownership by adding your domain's DNS settings. This entails pasting the TXT record information provided by Microsoft to your domain's appropriate settings.

Navigate to the domain name registrar from whence you purchased your domain (e.g., GoDaddy or Namecheap) and find your DNS settings.

Verify domain ownership

The DNS settings will differ depending on where you bought your domain name. Below are links to registration information for some major domain registrars. Just copy the TXT value from Microsoft and paste it into the TXT value of your domain so that they match:

Return to Microsoft and click the "I've added TXT record" button after modifying your domain name's DNS settings using Microsoft's TXT record.

Keep in mind that verifying your DNS records can take up to 10 minutes. After it has been authenticated, you can proceed to the next stage in creating a business email with Outlook.

Step 4. Make a Business Email Address

To begin utilizing business email with Outlook, enter your email ID (your desired email address), your validated domain name, and a password.

Make a business email

Click the "Sign up" button after entering your selected email address and password.

Step 5. Finish Your Purchase

Following the verification of your domain and the creation of your email address, you will be prompted to enter the number of accounts (or user seats) that you wish to acquire. This is where you can add more users for your company under the same plan.

Finish your setup

After you've decided how many accounts to purchase, click the "Next" button and enter your billing information. You'll be able to log into your new account and use your company email with Outlook once you've finished the transaction.

TL;DR

  1. To set up a business email in Office 365, navigate to Microsoft.com > click “Buy Now” > select the “For Business” tab > Select a plan.
  2. Link an existing corporate domain, or purchase a new one. You can buy one directly from Microsoft or use another service like GoDaddy.
  3. Set up and authenticate your DNS settings via TXT record information using the instructions from your domain registrar.
  4. Create your business email address in Outlook.
  5. Verify the domain and email information, and finish your purchase. Now, you'll have a professional business email address for your business!

Office 365 Business Email FAQ

How do I setup my office 365 business email?

Here's how to Set Up Microsoft Business Email in 5 Easy Steps

  1. Select a Microsoft 365 Plan. Shortcut: Microsoft.com > click “Buy Now” > select “For Business” tab > Select a plan.
  2. Connect Your Domain (or Buy One).
  3. Verify the Domain to Use for Microsoft Business Email.
  4. Create Your Business Email Address. 
  5. Complete Your Purchase.

What is Microsoft 365?

Microsoft 365 is the productivity cloud designed to help each of us achieve what matters, in our work and life, with best-in-class Office apps, intelligent cloud services, and advanced security.

Is Microsoft 365 or Google Workspace better for business email?

Microsoft 365 and Google Workspace (previously known as G Suite) are excellent options for business email. Each has a set of productivity and collaboration features. Collaborative teams typically prefer Google Workspace (and Gmail). Heavy email users or those seeking automation and integrations will benefit more from Microsoft business email via Outlook.

What are some other benefits of using a business email address?

A business email address can give your company a more professional image and help you to build trust with customers and partners. Additionally, a business email account is usually more reliable than a free email service like Gmail since it has increased storage space and security features.

How do I log into my business email in Outlook?

To log into your business email in Outlook, visit office.com and enter your email address and password. If you're having trouble logging in, check out Microsoft's support page for more help.

How much does it cost to set up a business email in Office 365?

The price of setting up a business email in Office 365 will depend on your chosen plan. For example, the Business Essentials plan starts at $5 per month per user.

Is there a way to get a free business email address?

Some domain registrars offer free domain names with certain plans (e.g., DreamHost), but you'll still have to pay for the email hosting itself. Alternatively, you could use a free email service like Gmail and create a business email alias (e.g., yourname+business@gmail.com).

What is Microsoft Defender for Business?

Microsoft Defender for Business is an endpoint security solution designed to help businesses with up to 300 employees. It helps protect against cybersecurity threats, including malware and ransomware, in an easy-to-use, cost-effective package. Microsoft Defender for Business is included with Microsoft 365 Business Premium and is available as a standalone product. 

Conclusion

Setting up a Microsoft business email for use in Outlook using your own domain name is a breeze, especially if you purchase your domain from Microsoft. With your Microsoft 365 business plan, you'll get a world-class email in Outlook and productivity and collaboration tools like Microsoft Teams, Microsoft Word, Excel, and PowerPoint.

We hope this article helped you learn how to set up a business email in Office 365. You might also want to check out our roundup of the best office phones for small businesses.

Still, have questions? Feel free to ask in the Live Chat below!

One More Thing

Are you looking for more tips? Check out our other guides in our Blog or visit our Help Center for a wealth of information on how to troubleshoot various issues.

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