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How to Collaborate In Microsoft Word

There are a great number of reasons why you might want to learn how to use MS Word’s various collaboration features. Maybe you need some help with your homework, or need to get some important feedback on a document for work - either way, collaborating in Word is easy and beneficial. Here’s how to do it.

Collaborate in word

Steps on How to share a Word Document

  1. Select “share” on the top ribbon of the page. Or, go to “file” and then “share”.
  2. Enter an email address into the field that comes up, or select a contact from the drop-down menu. You can add new contacts at any time or send the document to someone who is not on your contact list. Enter a message if you want and then press "send".

How to Track Changes in a Word Document 

  1. Go to the “review” tab and then to “track changes”.
  2. To review changes made by other users, set the cursor before a change and either hit “accept” or “reject”. Generally, any changes made will appear as blocks of texts with red lines beside them.


Co-editing does not have any specific steps. It simply utilizes the track changes feature and the sharing methods above. When multiple people are working on any given document, the document will present with on-screen flags of varying colors (one for each author) and the person’s name.

In offline mode, the changes will not appear automatically and any changes will need to be made manually. This can prove to be a pain if there are more than one or two people editing the same document.

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