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Differences Between Microsoft 365 vs. Google Workspace

Microsoft 365 vs Google Workstation: Let's review the pros and cons of Microsoft 365 and Google Workspace and discuss which is best for your business.

Differences Between Microsoft 365 vs. Google Workspace

Google Workspace and Microsoft 365 are both online productivity suites that offer a variety of features to help users be more productive. But which one is the best for your business? 

This article will compare and contrast the two services to help you decide.

What is Microsoft 365

What is Microsoft 365

Microsoft 365, formerly known as Office 365, is a subscription service that provides users with access to Microsoft Office apps, cloud storage, and other productivity tools. The service includes Microsoft Word, Excel, PowerPoint, OneNote, and Outlook, as well as plenty of OneDrive storage to work in the cloud comfortably.

Microsoft 365 also provides users with access to Microsoft Teams, a collaboration platform that allows users to chat, share files, and hold video conferences.

The service is available for both personal and business use. Microsoft 365 subscriptions start at $6.99 per month for the Personal Plan, which includes Microsoft Office apps and 1TB of OneDrive storage.

The Business Plan starts at $12.50 per month and includes Microsoft Teams and additional storage options. Microsoft 365 is available through the Microsoft Store or select retailers like SoftwareKeep.

What is Google Workspace

What is Google Workspace

Google Workspace, formerly known as G Suite, is a set of productivity tools that includes Google Docs, Sheets, Slides, Calendar, and Drive. Google Workspace is available for both individuals and businesses.

Individuals can create and edit documents, spreadsheets, and presentations using Google Workspace. Businesses can use Google Workspace to collaborate on projects and share files. Google Workspace is available for free or for a monthly subscription fee.

Google Workspace is a convenient way to access Google apps from any device with an internet connection. Google Workspace can help you be more productive at work or school.

Microsoft 365 vs. Google Workspace

To answer the question, Microsoft Office vs Google workspace, which is best for you, there are so many factors to consider.

The Google Workspace and Microsoft 365 productivity suites are both widely used by businesses and individuals. Both offer a variety of tools for creating and collaborating on documents, spreadsheets, and presentations. So, which one is the best choice?

Microsoft 365 has the advantage of being deeply integrated with the Windows operating system. This can make it easier to use for businesses that already rely on other Microsoft products. Google Workspace, on the other hand, is more flexible and can be used on any operating system. It also offers a more robust selection of apps, including email, calendar, and task management.

Google Workspace is generally more affordable than Microsoft 365, especially for businesses requiring multiple licenses. However, Microsoft 365 offers a free version for personal use, which Google does not. Ultimately, the best productivity suite for your needs depends on your budget and the type of work you'll be doing.

Before deciding which productivity suite is suitable for your business, weigh the cost and feature differences between Google Workspace and Microsoft 365.

Cost and Storage

Cost and storage difference of Microsoft 365 vs Google Workspace

Microsoft 365 vs Google workspace suites offer similar features. But there are some key differences in pricing and features that businesses should be aware of when choosing which one to use. Google Workspace starts at just $6 per user per month for Business Starter, while Microsoft 365 starts at $6.99 per user per month for the Personal or Business Basic plans.

For the cheapest option, Google Workspace gives you 30 GB of storage, while Microsoft 365 offers 1TB of OneDrive storage. Microsoft's service is clearly the winner if you plan on saving money but also need to store your files in the cloud.

Things change a little in business and enterprise plans. Google Suite offers two business plans: Business Starter for $12 per user per month and Business Plus for $18 per user per month. They offer between 2TB and 5TB of storage. On the other hand, Microsoft 365 caps the file storage at 1TB for all of its business plans.

Microsoft 365's Enterprise plan provides more generous file storage than the other plans. You can consult with a sales representative to get as much storage as you need.

Microsoft 365 Plans and Pricing

  • Microsoft 365 Business Basic: This entry-level package is appropriate for firms who seek basic remote solutions. This plan is available for $6 per month per user.
  • Microsoft 365 Business Standard: This plan costs $12.50 per month per user and is best suited for enterprises that require comprehensive remote and collaboration solutions. 
  • Microsoft 365 Business Premium: This Microsoft 365 version is $20 per month per user. Business Standard features sophisticated security and administration services, premium applications, and cloud services.
  • Microsoft 365 Apps for Business: This edition costs $8.25 per month per user and is best suited for small enterprises and startups who utilize Office programs and online file storage but do not need Microsoft's corporate email.
  • Microsoft 365 Enterprise: The most advanced suite from Microsoft. You can access cutting-edge security, unlimited storage, and many features not available anywhere else.

Google Workspace Plans and Pricing

  • Business Starter: This plan is great if you own a small business or are just starting. This entry-level plan costs $6 per user per month and offers 30GB of cloud storage for each user.
  • Business Standard: This is the most popular Google Workspace plan, costing $12 per user monthly. This package includes 2TB of cloud storage for each user. This package enables video meetings with up to 150 people and also allows for meeting recording.
  • Business Plus: This package suits corporations looking for more storage space and security. It costs $18 per user per month and offers various capabilities such as holding online meetings for up to 250 people, attendance monitoring, and Cloud Search.
  • Enterprise: The Enterprise version, Google's most expensive package, provides limitless cloud storage depending on your needs. This package offers all of the essential features of Business Plus, as well as additional advanced capabilities and security solutions.

Email

Emial: Gmail vs Outlook

Microsoft 365's Business Basic plan is far more generous than Google Workspace's counterpart regarding email storage. For just $6 per user per month, Microsoft 365 offers a dedicated 50GB inbox in addition to the 1TB file storage supplied.

This significantly differs from Google Workspace, which only offers 30GB of storage for its basic plan, files, and emails.

Some Microsoft 365 plans also offer an auto-expanding archiving feature that allows you to archive an additional 1.5TB of emails. This feature is available on the E3 and E5 plans and helps to keep your inbox more organized by automatically moving older emails into an archive. As a result, Microsoft's email storage restrictions might be more lenient than the figures show.

Microsoft 365 is the clear choice for businesses that need more storage for their email accounts.

Productivity

Productivity: Office 365 vs Google Workspace

Microsoft 365 vs Google Workspace are both productivity platforms that offer a variety of apps to help users boost their productivity. Microsoft 365 includes apps such as Word, Excel, and PowerPoint, while Google Workspace features apps like Gmail, Docs, and Sheets. Both suites also offer a variety of other productivity-boosting apps, including calendar and task management apps.

A list of Microsoft 365 apps

So, which platform is right for you? If you’re looking for a comprehensive productivity suite that offers everything you need to boost your productivity, Microsoft 365 is a great option. However, if you’re looking for a more affordable option or prefer the interface of Google’s apps, Google Workspace may be a better fit.

A list of Google Workspace apps

Both platforms allow users to work from anywhere, thanks to their cloud-based infrastructure. However, Microsoft 365 offers a more comprehensive set of productivity applications, making it the better choice for users who want to boost their productivity.

However, ultimately, the best productivity platform for you is the one that best meets your needs and fits your budget. While Microsoft 365 and Google Workspace both have their own unique set of features and benefits, they are both designed to help you boost your productivity.

Communication

Microsoft Teams and Google Meet are two of the market's most popular video conferencing platforms. Microsoft Teams is designed primarily for business use, while Google Meet is geared more towards general users. Both platforms offer excellent features and functionality, but there are some key differences between them.

Communication

A team can work securely in Microsoft Teams using Microsoft 365 integrations

Microsoft Teams is part of the Microsoft 365 suite, including Microsoft Word, Excel, and PowerPoint. As such, it integrates seamlessly with other Microsoft products and services. It also offers over 250 apps that can be used to interact with colleagues successfully.

Real-time team activities are possible in Google Workspace via Google Meet, Gmail, and more

Google Meet, on the other hand, is part of the Google Workspace suite of products, which includes Gmail, Calendar, and Drive. While it doesn't offer as many apps as Teams, it does integrate with other Google products and services, making it easy to arrange and conduct meetings.

Ultimately, whether you choose Microsoft 365 or Google Workspace will depend on your specific needs and preferences. However, both platforms offer robust features that can help you communicate and collaborate more effectively.

Privacy and Security

Microsoft 365 and Google Workspace are two of the most popular productivity suites on the market. Both suites offer a variety of tools to help users be more productive, including word processing, spreadsheets, email, and more. However, Microsoft 365 and Google Workspace also differ in some important ways. One key difference is their approach to data privacy and security.

Privacy and security

Microsoft 365 is built to fulfill the most demanding data privacy and security requirements. The suite is periodically updated, ensuring its security. In addition, Microsoft 365 administrators may configure security methods to govern user access and permissions. Microsoft 365 Enterprise editions also give you access to advanced threat protection features like identity and access management that establishes secure connections between users.

Google Workspace takes data privacy and security seriously but does not offer the same granular control over security methods as Microsoft 365. It provides powerful tools to help protect your email from phishing and spam. It supports two-factor authentication, group-based policy controls, the Advanced Protection Program, and endpoint administration.

As a result, Microsoft 365 may be a better choice for organizations with strict data privacy and security requirements. However, Google Workspace offers a more user-friendly interface and is less expensive.

Microsoft 365 vs. Google Workspace: Which Is Best for My Business?

Microsoft 365 vs. Google Workspace: Which Is Best for My Business?

Microsoft 365 and Google Workspace are two of the most popular productivity suites on the market. Both offer a comprehensive set of tools for business users, including email, calendaring, file sharing, and collaboration. So which one is the best for your business?

Microsoft 365 has the advantage of being backed by a well-established software vendor with a long history of serving businesses. Microsoft also offers a wide range of enterprise-grade features, such as Active Directory integration and comprehensive security controls.

However, Google Workspace may be a better fit for businesses that are already heavily invested in Google’s ecosystem of products and services. Google Workspace also includes some unique features, such as video conferencing and real-time collaboration in Google Docs.

Finally, the choice of which productivity suite to use is a personal and business decision based on various factors. If you’re unsure which one is right for you, we recommend trying out both suites and seeing which one works better for your specific needs or consulting one of our specialists here at SoftwareKeep.

Conclusion

There you have it -  a complete comparison of Microsoft 365 vs. Google Workspace. Both suites offer comprehensive features to help businesses be more productive. However, they differ in some important ways, such as their approach to data privacy and security, the range of enterprise-grade features, and their integration with other products and services.

Microsoft 365 may be the better choice for businesses with strict data privacy and security requirements or those that are already heavily invested in the Microsoft ecosystem. Google Workspace may be a better fit for businesses that want a more user-friendly interface or that are already using other Google products and services.

We hope this guide has been helpful!

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