Outlook 2019 for PC Features
Microsoft Outlook 2019 will organize your professional and personal communication in an effective and orderly fashion. It’s capable of helping you stay in touch with your contacts, organize meetings and group assignments while also keeping you reminded of important tasks, events, and dates.
Let us take a look at some of Outlook 2019’s newest, most exciting features available on your PC right now.
Better emailing experience
It’s evident that Outlook is capable of simple tasks such as reminding you if you forgot to attach a file to your email, spell checking, text formatting or inserting your very own digital signature with a click of a button, but it offers much more than that.
The new Focused Inbox feature helps you separate your incoming emails into two different mailboxes labeled "Focused" and "Other". This change was implemented to help you see important things right away, as opposed to seeing a messy overview of all incoming mail. Important things arrive in your Focused tab.
Everything else flows to the Other inbox. This includes things such as newsletters, computer-generated emails, and promotions. You have the ability to switch between tabs easily, and still get alerted about emails that arrive into your Other inbox as well. You can also fine-tune this feature to your own preferences, meaning that if you think something should've shown up in another tab, you can easily put it there yourself.
The cherry on top is that you can easily insert icons and Scalable Vector Graphics (also known as SVG files) into your emails. When choosing to insert these icons, you are given access to pick and choose from Microsoft's provided library of professionally made icons in over 25 categories. You can even select multiple icons to insert at the same time. Once an icon is inside your email, you have the ability to edit it in various ways by resizing, rotating, changing its color and applying various other visual effects.
Stay organized with the calendar
Being organized is of importance if you strive for efficiency – and Outlook is helping you achieve that goal. Outlook’s calendar interface is easy to use, allowing you to stay on top of your game with ease. Use the calendar to plan and schedule your commitments with precision. You can also add different time zones to it as well, making it adjust to contacts that work and live in separate time zones.
When you schedule a meeting, you can invite people with nothing more than a couple of clicks. Once an invitation is accepted, the date of the meeting gets added to the Outlook calendar. Incoming meeting invites will arrive into your Inbox, making it easy to view and create events.
Know who is coming to the meeting
In Outlook 2019, you can see the way people responded to a meeting request, even if you are not the organizer. This new feature is designed to add to the clarity of your business, allowing you to prepare for any meeting ahead of time. You’ll always know who to prepare for and what you can expect from a gathering.
Get important reminders
Anyone can have a memory lapse – even the most organized person. That is where Outlook’s reminder system comes into play.
Once you set a reminder, you have various options for customizing how you want it to work. If you are in Outlook itself, a reminder will pop up over whatever you are doing to alert you. If you’re working in a different app at the time of the reminder, you can set Outlook reminders to appear more subtle, for example, behind the currently open window. There are also possible reminder sounds and a notification in the taskbar to ensure you never miss an important event.
Reminders can be given to almost anything in Outlook including emails, personal messages, appointments, meetings, and your contacts.
Make use of your voice and ears
The Dictate feature allows you to speak into your microphone and turn your words into text automatically via speech recognition. It's one of the Office Intelligent Services, bringing speech recognition services to the next level. You can easily add punctuation, edit and correct your text while talking simultaneously, and enjoy the fast work you can achieve with just using your voice.
You can also listen to your emails through an Ease of Access feature. It goes hand-in-hand with Dictate, as it makes Outlook read your messages out loud. Now, it’s much easier for people of lesser abilities to communicate than ever before. Even if you don’t have any disability, you can greatly boost your multitasking abilities and increase your productivity.
More accessible than ever before
This new release of Outlook includes a feature to detect accessibility issues in your emails, and even suggest changes in order to ensure that your words are easily readable and understandable. With the Accessibility Checker, you can review these suggestions and implement them into your email with one simple click. It only takes a few minutes to take your work to the next level.
Microsoft Outlook 2019 is ever improving, so there’s always something new to look for in every update. Here are some smaller but notable new features, improvements and bug fixes in the new release of Outlook that you can certainly expect to help you in your day-to-day life.
- • A quick bug fix was implemented to make sure all your Deleted Items are marked as read, instead of leaving an unread message in your inbox that doesn’t exist anymore.
- • The calendar now allows you to see up to three different time zones on one schedule, making it easier to coordinate meetings and tasks across the world.
- • Sorting options beyond Focused Inbox have been brought back to filter your emails in a different way. You can always change and customize the way Outlook sorts your emails to suit your needs.
- • You're now able to see people's responses to a meeting, even if you're not the organizer, meaning that you'll always know who you're meeting with.
- • Once you drag and drop OneDrive attachments from your emails to the local files on your computer, Outlook uses the cloud and downloads a copy of the attachment for you.
- • Just like on social media, you can @Mention people in your messages, making all tagged recipients to receive a copy of your message.